Suppliers
Aker BP aims to be the preferred company to work for and deliver services to. We select our partners carefully and establish close collaborations with them. This is how we achieve good communication, safe operations in accordance with the guidelines, efficient implementation and solid results.
Restructuring the value chain is an important improvement initiative at Aker BP. It involves a new strategic approach to procurement through shared goals, defining the best solutions and delivering them together. Aker BP’s ambition to create the leading independent offshore E&P company can only be achieved in close cooperation with suppliers.
How to become an Aker BP supplier
Companies wishing to become an Aker BP supplier must register and maintain an updated profile in the Magnet Joint Qualification System. This is the system Aker BP uses to select possible suppliers.
Contract system
Aker BP uses the Ivalua contract system. All suppliers will be informed once they have to log into the portal.
What we expect from suppliers
Aker BP aims to work with suppliers in a way that creates favourable conditions for delivering goods and services safely, at the right time, agreed cost and in accordance with our expectations.
We work continuously to improve cooperation with our suppliers.
We expect our suppliers to act and operate in accordance with Aker BP’s standards in HSSEQ, ethics and corporate social responsibility.
Portal for technology proposals
Technology enables us to revolutionize our value chain. By employing cutting-edge solutions, we can operate more intelligently and effectively.
Our business transformation-Technology unit has launched an online portal for submitting concepts and proposals for fresh technology, which will aid us in fulfilling our corporate objectives.
Aker BP shall be the preferred operator to work for
Our suppliers contribute to our HSSEQ performance and efficient operations.
Important information before departure
Everyone who travels offshore to Aker BP’s fields is responsible for familiarizing themselves with the company’s instructions and guidelines.
Aker BP’s business terms
| Aker BP HSSE and Quality Contract Requirements | |
| Terms and Conditions for Rental of Equipment | |
| Terms and Conditions for Procurement of Goods | |
| General Terms and Conditions for Onshore Services | |
| General Terms and Conditions for Offshore Services | |
| Competence Requirements for Contractors | |
| Aker BP Supplier Declaration | |
| Aker BP Supplier Standards | xlsx |
Registration of temporary equipment
In Aker BP we have chosen a digital solution to handle temporary equipment covered by NORSOK Z-015 to be used on our installations.
Part of the information we need shall be completed by the relevant supplier.
Below you will find a user guide which describes how a supplier should log-on, and an overview of what is required input in the application for temporary equipment.
When a job officer in Aker BP have defined the need for a temporary equipment, an automatic generated mail is sent to the defined contact person at chosen supplier.
Our solution is based around roles and flow, where each role only see relevant information for their part of the step in the process.
The suppliers main tasks are to provide information about the equipment, populate NORSOK Z-015 schema and upload documentation related to the equipment.
For more details on how to do this it is referred to the user guide.
If you need support, please contact us at sapsupport@akerbp.com.
| Additional requirements to NORSOK Z-015 – Temporary Equipment |
Delivery of goods
All deliveries must be packed and marked in accordance with Aker BP’s packing instructions. The consignment must be clearly marked with the PO number and the name of the installation.
Aker BP has several supply bases and it is important that our suppliers send the goods to the address specified on the individual PO (purchase order).
| Delivery deadlines to Base – due to increased security level | |
| Cargo delivering instructions | |
| Packaging and labeling instructions | |
| Goods transport order form | xlsx |
| Preservation procedure for Aker BP’s material |
Addresses and contact information
Aker BP’s business address
Organization number: 989 795 848 MVA
Business address: Oksenøyveien 10, 1366 Lysaker, Norway
Postal address: Postboks 65, 1324 Lysaker, Norway
Phone: +47 51 35 30 00
Email: post@akerbp.com
Transport
ASCO
trafikk@ascoworld.com
Phone: 51 94 03 00
Storage
ASCO Farsund
Vollmonaveien
Lundevågen
4553, Farsund
Norway
Phone: +47 488 83 302
Supply bases
Alvheim, Ivar Aasen, Tambar, Ula and Valhall
Aker BP ASA
c/o ASCO base, East
Risavika Havnering 235
4056 Tananger
Norway
Edvard GriegAker BP ASA
c/o ASCO base, Vest
Risavika Havnering 285
4056 Tananger
Norway
Skarv
Aker BP ASA
c/o ASCO base Sandnessjøen Horvnes
8803 Sandnessjøen
Norway
Invoicing
Aker BP receives many thousands of invoices every year. To ensure smooth handling of all these invoices, we have drawn up strict guidelines that will help save time for both our suppliers and us. If you follow the guidelines, you can rest assured that your invoice will be properly received, and that everything will be correct on the first attempt.
Always use the EHF format for invoices
This will ensure that information is entered correctly in our systems, and you can be confident that your invoice will go to the right place and the right person. PDF is a solution for emergencies, and can only be used if it is not technically possible to send a EHF. Paper invoices will not be processed.
What is a PO?
PO stands for Purchase Order. A PO document will be prepared when your offer is accepted. If you have not received a PO document, contact your order contact. You cannot send an invoice until you have a PO with a valid PO number, line number and descriptions.
Amount and increasing a PO
The amount on the invoice may not exceed the limits listed in the PO document, both in total and for each sub-item. If you need to invoice more than the amounts in the PO document, you must submit a request to your order contact to increase the PO. If the invoice exceeds the PO framework, the invoice will be returned to you.
PO and reference number
All invoices must include a valid PO number. Line numbers and associated descriptions and amounts on the invoice must also refer to the information in the received PO. Invoices without reference to a valid PO will be rejected and returned.
It is important that suppliers familiarise themselves with the guidelines for invoicing. Invoices that do not meet the requirements will be rejected.
Payment terms must be according to purchase order (PO).
Purchase order (PO)
- Invoice must be marked with a valid PO number received from Aker BP
- For invoiced PO lines, one «item number», «material number» or «service number» per line must be entered
- The PO lines on the invoice must match the PO lines on the issued PO
- Invoice amount must not exceed the remaining amount on PO
Organisational number
- Invoices must be sent from the same organization number as listed on PO.
- If an invoice is to be paid to a factoring company, or another company within the same group, this must be clearly stated on the invoice.
Guidelines for receiving invoices
- Invoice on paper is not accepted
- EHF format
(mandatory format for suppliers with a Norwegian organization number)- Invoice / cac: OrderReference / cbc: ID in the XML file) must be filled in with a valid PO number from Aker BP, in addition to the standard mandatory EHF fields. Contact your IT department / EHF portal provider for questions about the XML file
- PO must be stated in one of the following three formats:
- 45xxxxxxxx
- 47xxxxxxxx
- 48xxxxxxxx
- PO00xxxx
- PO10xxxx/PO70xxxx/PO90xxxx
- PDF format
- Invoice in PDF format sent to invoice@akerbp.com
- An invoice should only be attached by e-mail
- Invoices and attachments must be sent together in a PDF file
- Aimed at:
Aker BP ASA
Accounts Payable
PO Box 480 Center
4002 Stavanger
- If the claim is transferred to a third party, the third party must accept the guidelines above.
Credit note
Credit note must be marked with:
- Purchase Order (PO)
- Invoice number that is credited
- If partial credit, it must also refer to the PO line that is partially credited
- Reason for credit
KID
- The KID number on the invoice can only be used if the supplier has established a KID agreement with the bank
- KID number must not be stated on the credit note